We are working with an internationally renowned Architectural and Design Studio that is seeking an experienced Studio Manager to join the business on a permanent basis. You will be working from their London studio 4 days a week and 1 day from home.

You will:

• Manage overall studio operations and report to the management team.
• Handle incoming and outgoing correspondence to the studio, including emails, phone calls, and mail, ensuring timely and professional communication
• Devise and maintain studio systems, including data management and filing
• Procure and manage studio supplies, including mobile phone contracts and statutory services
• Coordinate studio maintenance and repair services, ensuring the workspace is safe, clean, and well-organized
• Act as the primary point of contact with suppliers and contractors, ensuring timely delivery of services and supplies
• Help organise business travel including booking flights, hotels, and car rentals for the directors
• Assist with basic HR functions, including employee record management, coordinating onboarding processes, and maintaining confidentiality of sensitive employee information
• Process invoices, prepare payments, and manage accounts payable and receivable to ensure timely and accurate payments
• Coordinate with the company’s external accountants to ensure accurate and timely submission of financial data, assisting them with any queries
• Organise social events for the studio
• Ensure compliance with health and safety regulations

Experience needed:

• Extensive experience in an Architecture or Interior Design studio.
• Experience in managing RFPs and graphic design is preferred.
• Confident using the full range of MS Studio programmes (Word, Excel, Outlook etc.)
• Ability to work and multi-task in a fast-paced, dynamic environment.
• Attention to detail and accuracy in administrative and financial tasks
• Experience with Xero software would be highly advantageous
• Qualifications in administration, bookkeeping, accounting or a related field are a plus but not required

Salary and Benefits:

• £40,000 – £45,000 DOE
• 25 Days Holiday + Bank Holidays
• Monday to Friday only – 37.5 hours per week
• Excellent working environment and team
• Flexible working hours / hybrid options
• Invite to join the company healthcare plan after your first year

For further details on this new and exciting opportunity, please apply today

At Spencer & Trent, we value diversity and are committed to promoting equality. We want to assure you that the language used in this advert is not intended to exclude or discriminate against anyone, in line with the Equality Act 2010. We warmly welcome applications from all parts of society and are happy to discuss any adjustments or additional support you might need throughout the application process.

Due to the anticipated high volume of applications for this advertisement, it is with regret that we may only be able to contact applicants successful in being shortlisted. If you do not hear within 7 days, you have unfortunately not been successful on this occasion. However, your application for this or any further roles may mean that we are able to contact you when additional vacancies become available. Should you not want this to be the case, please feel free to contact us directly to ensure we are aware of your wishes.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies Spencer & Trent is acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.