We are working with a highly established Finance Firm that is seeking a highly motivated and confident Executive Assistant to join the business on a permanent basis. You will be working from their central London office 3 days a week and 2 days from home.

What you will be doing:

• Managing diaries, scheduling appointments, and coordinating with associates and clients.
• Overseeing travel arrangements, including booking transportation and accommodation.
• Managing 2 x director’s inboxes, handle phone queries, direct calls, and take messages.
• Supporting the directors with formatting documents such as reports, proposals, presentations, and contracts, ensuring high-quality standards and version control.
• Contributing to general administrative tasks, continuously seeking ways to improve processes in collaboration with the Business Development Manager.
• Organising internal and external meetings, prepare agendas, take minutes and ensure that follow-up actions are tracked and completed.
• Managing internal and external events, conferences, and marketing activities. Update the website and social media platforms, assist in creating publicity materials and coordinate logistics for exhibitions and conferences.
• Working closely with the Finance team to support project invoicing, process expenses, and manage financial queries

Experience needed:

• Degree level education or equivalent desirable
• Previous professional EA or Exec PA experience in a fact paced office environment
• Excellent communication, administrative and interpersonal skills,
• Has the ability to work well under pressure
• Proactive and highly organised with a keen eye for detail.
• Good computer skills including MS Office Suite, Word, Excel, Outlook, and PowerPoint.

Salary and Benefits:

• £46,000 – £48,000 DOE
• Annual performance bonus
• 28 Days Holiday + Bank Holidays
• Statutory Pension Scheme
• Monday to Friday only – 37.5 hours per week
• Flexible working hours / hybrid options

For further details on this new and exciting opportunity, please apply today

At Spencer & Trent, we value diversity and are committed to promoting equality. We want to assure you that the language used in this advert is not intended to exclude or discriminate against anyone, in line with the Equality Act 2010. We warmly welcome applications from all parts of society and are happy to discuss any adjustments or additional support you might need throughout the application process.

Due to the anticipated high volume of applications for this advertisement, it is with regret that we may only be able to contact applicants successful in being shortlisted. If you do not hear within 7 days, you have unfortunately not been successful on this occasion. However, your application for this or any further roles may mean that we are able to contact you when additional vacancies become available. Should you not want this to be the case, please feel free to contact us directly to ensure we are aware of your wishes.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies Spencer & Trent is acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.